Leadership and Structure

Job Descriptions

Coalition Coordinator/Assistant Coordinator: The coalition coordinator, Elizabeth Hagen and assistant coordinator, Megan Krieglmeier work together as the primary contacts for the coalition. The coordinator reports to the coalition leadership.

a) Purpose: Coordinate completion of coalition objectives, strategies and activities through engaging and involving coalition Workgroups and Partners.

b) Role and Responsibilities:

  1. Schedule and facilitate Leadership Workgroup meetings and general coalition meetings.
  2. Oversee Workgroup action plan activities.
  3. Ensure completion of objectives and documentation required by funding sources (grants).
  4. Communicate and articulate the coalition’s vision, mission, goals and objectives with community leaders, media, existing and potential coalition partners, and the general community, and build and sustain coalition partnerships within the community.
  5. Recruit community members to active participation roles in the coalition through Workgroup membership or project tasks.
  6. Connect all coalition Workgroups to needed trainings, resources and/or technical assistance.
  7. Offer and/or coordinate training and technical assistance (TTA) to Workgroups as needed.
  8. Assist Workgroups and coalition partners as needed.

Workgroup Chair: The Workgroup chair position will be elected. Chair candidates can either self-nominate or be nominated by a coalition member.

a) Purpose: A member that leads Workgroup initiatives, plans Workgroup meeting agendas, facilitates Workgroup meetings, and reports recent Workgroup activity at Leadership Workgroup meetings

b) General Roles and Responsibilities:

  • Serve as primary contact for Workgroup
  • Schedule and lead Workgroup meetings Create and distribute meeting agenda, including link to meeting minutes, with assistance from Co-Chair and/or Public Health Liaison
  • Ensure meeting minutes are taken and distributed
  • Maintain updated list of Workgroup members and provide to Polk United leadership Workgroup as membership changes Assign Co-Chair or designee to take over meeting or activities when absent or unavailable

c) Administration and Facilitation Roles and Responsibilities:

  • Communicate with Workgroup members via phone, email, etc.
  • Assist Polk United Coordinator(s) with development of annual goals, objectives, action plan activities, and budget Prioritize and implement Workgroup action plan activities
  • Match Workgroup activities with appropriate members Conduct recruitment strategies to grow Workgroup membership
  • Acquire Training & Technical Assistance (TTA) from Health Department and/or Polk United staff and Leadership Workgroup as needed (outside facilitation, conflict resolution, etc)
  • Update Polk United Coordinator(s) with happenings for/on website, Facebook, and Twitter
  • Utilize time management tools such as electronic surveys, Google Docs, email, distribution lists, and websites

d) Leadership Workgroup Role and Responsibilities:

  • Attend Leadership Workgroup meetings
  • Plan ahead for long-term issues facing Workgroup and coalition and evaluate current or past initiatives
  • Communicate needs and concerns with Polk United Coordinator(s)/staff Collaborate on activities with other Workgroup Chairs as appropriate

Workgroup Co-Chair: The Workgroup co-chair position will be elected. co-chair candidates can either self-nominate or be nominated by a coalition member.

a) Purpose: A member that assists Chair with his/her duties as needed and responds to needs of Workgroup itself.

b) General Roles and Responsibilities:

  • Take on all duties as assigned to Chair in event of his/her absence
  • Assist Chair
    • Help plan meeting agendas
    • Organize meeting time, place, and optional refreshments
    • Assist in development of Workgroup goals, objectives, and action plans
    • Ensure activities align with action plan
    • Provide feedback to Chair and Workgroup
    • Encourage member participation
    • Conduct recruitment for new members
  • Attend Workgroup meetings and activities
  • Ensure meeting minutes are taken, reviewed, and forwarded to Polk United Leadership Workgroup
  • Assist with Workgroup-related activities
  • Maintain updated list of Workgroup members and provide to Polk United Leadership Workgroup as membership changes

c) Leadership Workgroup Role:

  • Invited to attend all Leadership Workgroup meetings
  • Attend Leadership Workgroup meetings in Chair’s absence.

Public Health Liaison:

a) Purpose: Health Department staff member that assists Workgroup Leader(s) with duties as needed and responds to needs of Workgroup itself.

b) Roles and Responsibilities:

  • Ensure Workgroup activities are aligned with the Community Health Improvement Plan (CHIP) if applicable Inform Workgroup of relevant Health Department policies and procedures
  • Update Health Department staff of Workgroup activities
  • Connect Workgroup to Health Department resources as needed Identify potential conflicts of interest between Health Department and Workgroup activities
  • Identify Workgroup opportunities for Health Department partnership and recognition
  • Actively participate in Workgroup activities as time allows
  • Fill vacancies, including role of Co-Chair, as needed to help accomplish tasks

c) Leadership Workgroup Roles and Responsibilities:

  • Invited to attend all Leadership Workgroup meetings
  • Attend Leadership Workgroup meetings in Chair and/or Co-Chair’s absence

Hospital Liaison: We will have up to three hospital liaisons one for each hospital in Polk County.

a) Purpose: Hospital staff member that assists Workgroup Leader(s) with duties as needed and responds to needs of Workgroup itself.

b) Roles and Responsibilities:

  • Ensure Workgroup activities are aligned with the Community Health Improvement Plan (CHIP) if applicable Inform Workgroup of relevant Hospital policies and procedures
  • Update Hospital staff of Workgroup activities
  • Connect Workgroup to Hospital resources as needed Identify potential conflicts of interest between Hospital and Workgroup activities
  • Identify Workgroup opportunities for Hospital partnership and recognition
  • Actively participate in Workgroup activities as time allows
  • Fill vacancies, including role of Co-Chair, as needed to help accomplish tasks

c) Leadership Workgroup Roles and Responsibilities:

  • Invited to attend all Leadership Workgroup meetings
  • Attend Leadership Workgroup meetings in Chair and/or Co-Chair’s absence

School Liaison:

a) Purpose: School staff member that assists Workgroup Leader(s) with duties as needed and responds to needs of Workgroup itself.

b) Roles and Responsibilities:

  • Ensure Workgroup activities are aligned with the Community Health Improvement Plan (CHIP) if applicable Inform Workgroup of relevant Health Department policies and procedures
  • Update school staff of Workgroup activities
  • Connect Workgroup to School resources as needed Identify potential conflicts of interest between School and Workgroup activities
  • Identify Workgroup opportunities for School partnership and recognition
  • Actively participate in Workgroup activities as time allows
  • Fill vacancies, including role of Co-Chair, as needed to help accomplish tasks

c) Leadership Workgroup Roles and Responsibilities:

  • Invited to attend all Leadership Workgroup meetings
  • Attend Leadership Workgroup meetings in Chair and/or Co-Chair’s absence

Faith Community Liaison:

a) Purpose: Faith Community member that assists Workgroup Leader(s) with duties as needed and responds to needs of Workgroup itself.

b) Roles and Responsibilities:

  • Ensure Workgroup activities are aligned with the Community Health Improvement Plan (CHIP)
  • Update Faith Community of Workgroup activities
  • Connect Workgroup to Faith Community resources as needed
  • Identify Workgroup opportunities for Faith Community partnership and recognition
  • Actively participate in Workgroup activities as time allows
  • Fill vacancies, including role of Co-Chair, as needed to help accomplish tasks

c) Leadership Workgroup Roles and Responsibilities:

  • Invited to attend all Leadership Workgroup meetings
  • Attend Leadership Workgroup meetings in Chair and/or Co-Chair’s absence

Law Enforcement Liaison:

a) Purpose: Law Enforcement staff member that assists Workgroup Leader(s) with duties as needed and responds to needs of Workgroup itself.

b) Roles and Responsibilities:

  • Ensure Workgroup activities are aligned with the Community Health Improvement Plan (CHIP) if applicable Inform Workgroup of relevant Law Enforcement policies and procedures
  • Update Law Enforcement staff of Workgroup activities
  • Connect Workgroup to Law Enforcement resources as needed Identify potential conflicts of interest between Law Enforcement and Workgroup activities
  • Identify Workgroup opportunities for Law Enforcement partnership and recognition
  • Actively participate in Workgroup activities as time allows
  • Fill vacancies, including role of Co-Chair, as needed to help accomplish tasks

c) Leadership Workgroup Roles and Responsibilities:

  • Invited to attend all Leadership Workgroup meetings
  • Attend Leadership Workgroup meetings in Chair and/or Co-Chair’s absence